The Ultimate Project Proposal Checklist

The Business Proposal Checklist

If you are in the midst of creating a project or have a project that’s ready to be submitted for review, you might find yourself in a bit of tight spot trying to remember everything about the project. It’s a pretty difficult thing to do and almost impossible to do unprepared so ready yourself with everything you have in order to provide a well-rounded and complete proposal by using the Project Proposal Checklist below.

Section 1: How is Your Idea Good or Better?

• Do you have the support of your colleagues and administrators?
• Does it fit to the goals and ideals of your organization or business?
• Is your idea unique or innovative?
• How is it different or better than similar ideas?
• Who will benefit from your project?
• Are there any alternative ways the project can be carried out? Why is your proposal the better choice?
• Have you put any forethought into the end results of your project? How will you handle them?

Section 2: What Resources Will Your Project Need?

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  Do you have the necessary abilities to make your project successful?

• Can you recognize and obtain the specialists to carry out elements you cannot?

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• Can the project be handled solely by your business or will you need outside help?

• Who will provide the funds to complete the project?

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• Are there any organizations that are interested in the project’s ideals, goals, location?

• Who else might be interested in your project?

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• What data do you have on potential sponsors and/or what data can you get?

• What sort of funds, results, or other means of payment are you willing and able to give in return for sponsorship?

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• Do you have the time scheduled to write and review your project’s proposal?

• Do you have the time scheduled to dedicate to the project?

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• Do you have the facilities to house your project?

• Is there anything unique or special to the environment your project requires?

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• Have you outlined the roles and responsibilities of those involved with the project?

• Do you have contingency plan should a key member of project be made unavailable?

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• Are all the necessary roles filled?

• Does your proposal’s budget anticipate every cost and its sources for funding?

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• Does the budget show all the costs your sponsor will be charged, including sources to why it will cost as much as it does?

• Can you justify unusual costs?

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• Does the budget show that you are aware of your sponsor’s limits?

• Does your proposal display financial efficiency of the project?

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• Are you expecting negotiation? Are you prepared to either negotiate yourself or find an organization that can assist?

Section 3: Review Your Proposal

• Is your proposal formatted to the guidelines of your sponsor?
• Have you met the sponsor’s deadlines?
• Have you identified any key subjects the sponsor requires for your proposal?
• Have you re-read the above mentioned guidelines and deadlines for complete clarity?
• Have you collected all the data you need, cited the appropriate sources, etc.?
• Do you have or know anyone that will assist in putting your proposal together?
• Have you arranged for graphics and mechanical support for your proposal?
• Have you had a peer or peers review your proposal critically?
• Is your proposal short and easy to follow? Does it logically progress?
• Is the proposal readable by someone who is not a specialist?
• Do the key elements (titles, graphics, etc.) stand out?
• Is there a table of contents that organized the project accurately?
• Are you using original graphics and images?
• Are all attachments accurately cited and provided in your proposal?
• Is your project proofread and assembled correctly?
• Are you missing any required forms?

Section 4: Why Should The Project Be Done? What Are The Goals of the Project?

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  Do you show complete understanding of what your project aims to correct or improve?

• Do you state the focus of your project? Do you state what you aren’t addressing?

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• How much attention does the issue currently require? Do you have any references to back this up?

• Who needs what your project will produce and how urgently do they need it?

• Does the project have strong foundations in either or both theory and concept?

• Can you actually solve the problem?

Section 5: Post Submission Checklist

• Do you have enough copies of your proposal for your sponsors to review?
• Do you know the sponsor’s review schedule?
• If your proposal is not accepted what can you do to improve your proposal ?
• If your proposal is accepted,what do you need to do to get started?

Credits

All images are used for promotional purposes only and are listed in the order they appear.

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